Capital machinery is often high-value, heavy and sometimes out of gauge. Each of these raises the stakes on getting the documents right before the goods leave Europe.
Core shipping documents
- Commercial invoice with a clear description, model numbers, unit values and the Incoterm
- Packing list per package with dimensions and gross and net weights
- Bill of lading or air waybill matching the invoice and packing list
- Certificate of origin issued by the exporting country’s chamber or authority
- Insurance certificate if you bought on CIF or CIP
For heavy or oversized machinery
- Dimensional drawings and centre-of-gravity information
- Lifting points and maximum weight per piece
- Dismantling list if the machine ships in sections
Before you order
Confirm the HS code with your customs agent, check whether any duty concessions apply to your sector, and agree in the contract whether used machinery is acceptable under current import policy. Rules change, so check the current position for your specific goods with your clearing agent before you commit.
General guidance only, not legal or customs advice. Regulations change; confirm current requirements for your goods before shipping.
